How do I access online templates?
- Click on the Microsoft Office button.
- Click on the New button.
- In the New dialog box, the leftmost pane will display Templates, including a section for Microsoft Office Online.
- Click on the desired template category (for example - Calendars).
- From the middle pane, browse through the samples until you find the one you'd like to use.
- Click on the template, then click the Download button.
- If you are prompted to check for a valid copy of Microsoft Office, click Continue.
The template will download and then open in the document window.
Where do I find the "options" in Word?
- Click on the Microsoft Office button.
- Click on the Word Options button.
The options are grouped into categories along the left.
What is the file extension for a Word 2007 document?
The default file extension for Word 2007 is .docx.
How do I change my default file location?
- Click on the Microsoft Office button.
- Click on the Word Options button.
- Click Save in the left panel.
- Enter the desired path in Default file location or use the Browse button to browse to the driver and folder.
How do I add a Table of Contents to a Word document?
First, you must use heading styles (Heading1, Heading2, etc.) throughout the document. The headings are used as the basis for the Table of Contents.
When your document is complete and you are ready to add the Table of Contents, follow these steps:
- Position your insertion point at the beginning of the document in the exact location for the Table of Contents. This is where it will be inserted.
- Click on the References tab.
- Click on the Table of Contents button.
- Choose the desired format from the options displayed. Hint: You can move your mouse pointer over each item to display the screentip for more information.
You can continue to make changes to the document after inserting a Table of Contents. You can update the Table of Contents to reflect your changes by clicking on the Table of Contents to select it. Then hit the F9 key. This will update it with new page numbers, headings, etc.
For additional information about using a Table of Contents, use the online help to search for "create a table of contents."
Our office is sharing a document on a network drive. The file rarely requires changes. Is there a setting to prevent accidental modifications?
No, but there is a Recommended read-only option at the file level. This will permit you to modify the file when needed without having to change file attributes, but it will remind the others that it should be opened as read-only. If this option is selected, the user will be prompted with the following when he tries to open the file:
filename should be opened as read-only unless changes to it need to be saved. Open as read-only?
The response choices are Yes, No, and Cancel, and they will function as follows:
Yes - will open the file as read-only. Changes cannot be saved.
No - will open the file so that it can be modified and saved.
Cancel - will cancel opening the file.
To set this option on a file:
- Click the Microsoft Office Button, and then click Save As.
- Click Tools, and then click General Options.
- Select the Read-only recommended check box.
- Click OK.
- Click Save.
- If prompted, click Yes to update the existing file with the new read-only setting.
What keystroke can be used to switch between two open Word documents.
CTRL+F6 will switch between two open documents in Word.
Is there a way to re-use text that I use over and over again in my Word documents?
Yes, this is done with the Building Block feature. Building blocks allow you to create boilerplate text, save it and then re-use it.
To create the building block:
- Key in the content that you want to store as a reusable building block.
- Select the content.
- On the Insert tab, in the Text group, click Quick Parts, then choose Save Selection to Quick Part Gallery.
- Complete the information in the Create New Building Block dialog box. It is recommended that you create a new category such as Custom and use that for your entries.
- If you wish to have this available in all of your new Word documents, choose Normal.dotm for Save in.
- Choose the appropriate option:
- Select Insert content in its own page to place the building block on a separate page with page breaks before and after the building block.
- Select Insert content in its own paragraph to make the content into its own paragraph, even if the user's cursor is in the middle of a paragraph.
- Select Insert content only for all other content.
- Click OK.
To re-use the building block:
- Place your cursor at the desired insertion point in the document.
- On the Insert tab, in the Text group, click Quick Parts, then choose the building block if it appears on the displayed list, or click Building Block Organizer.
- If you know the name of the building block, click Name to sort by name.
- Select the building block, then click Insert.
