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FileSender is a service that allows you to share large files with other people via a web site, rather than sending the file via e-mail, which is sometimes prohibited because of the file size. This service is available to all registered students, faculty and staff members.

A Guest Voucher feature allows IUP account holders to provide a one-time use voucher to non-IUP account holders (such as a software vendor) so that the non-IUP account holder can upload a file.

FileSender can be used with just a few easy steps:

  1. Log in to FileSender with your IUP username and network password.
  2. Enter e-mail addresses for the recipients. Do not use mailing lists.
  3. Enter a subject and message. Both are optional but recommended.
  4. Change the expiration date (optional).
  5. Upload your file.
  6. Accept the terms and conditions.
  7. Click send.

The recipients will receive an e-mail message with a link to the file you just uploaded. By clicking on the link, they are able to open or download the file.

To Share a File using FileSender:

  1. Open a web browser and go to https://filesender.internet2.edu/

    FileSender-login
  2. Click Log On.
  3. When prompted for organization’s name, enter Indiana University of Pennsylvania. As you type, a drop-down list will narrow down the choices for you and you’ll be able to select Indiana University of Pennsylvania from the drop-down list.
  4. Click Continue.
  5. You will be prompted with the IUP Web Single Sign-On Login. Enter your IUP username and your network password. Click Login.
  6. In the To field, enter the e-mail address of the recipient. If there is more than one recipient, separate the e-mail addresses with commas. Do not use mailing lists.
  7. In the Subject field, enter an appropriate subject.
  8. In the Message field, enter a brief description to explain what you are sending.
  9. The Expiry date controls the availability of the file. The default is 14 days, but you can make the file available for one to 14 days. If you click in this field, you can choose the expiration date from a pop-up calendar.
  10. Click Browse to select the file to be uploaded from your available drives. It is highly recommended that you encrypt and password protect the file using a program such as 7-Zip before sending.
  11. Select I accept the terms and conditions of this service.
  12. Click Send.
  13. This will send an e-mail message to those specified in the To field. The message will contain a link to the file, which the recipients will be able to download prior to the expiration date, as illustrated below.

    filesender-email

Please note that the recipients can forward the message to others. If someone has the download link, they can download the file. For this reason, this method should not be used to transfer any confidential information to other sources. Please also note that if you used a program such at 7-Zip to encrypt the file before sending, receipents will need to extract the file before they will be able to view it.

Re-Sending a File or Sending to Additional Recipients:

If you have already uploaded a file and you need to re-send the message to one of the recipients or add a new recipient:

  1. Open a web browser and go to https://filesender.internet2.edu/
  2. Click Log On.
  3. When prompted for organization’s name, enter Indiana University of Pennsylvania. As you type, a drop-down list will narrow the choices for you and you’ll be able to select Indiana University of Pennsylvania from the drop-down list.
  4. Click Continue.
  5. Click My Files.
  6. Locate the file. There are two icons at the beginning of each row. The first icon (an envelope with a green arrow) allows you to Re-send Email to one of the original recipients. If you click this icon, you will be prompted with Are you sure you want to re-sent this email? If you choose Yes, the person listed in the To field will receive another message containing the link to the file.

    The second icon (an envelope with a green circle containing a white plus sign) allows you to Add new recipient, sending a link to the file to another recipient. If you click this icon, you will be prompted to add a new recipient in the To field, and the Subject and Message fields will be pre-filled based on what was entered on the original message. After completing the fields, click Send.

To Delete a File

If you need to delete a file from FileSender before the expiration date:

  1. Log in to FileSender (steps 1 through 4 above.)
  2. Click My Files.
  3. Locate the file you wish to delete. The icon in the last column (a blue square with a red circle and a white minus sign) will allow you to delete the file so that any links to the file will no longer work. If you click this icon, you will be prompted with Are you sure you want to delete this File? If you choose Yes, the file will be deleted and the recipient will receive an e-mail notification indicating that the file is no longer available.

    Please note that the file name may be listed multiple times (once for each e-mail address). If you want to delete all occurrences of the file, you will need to repeat these steps for each occurrence.

Guest Vouchers

The Guest Voucher feature of FileSender allows you to send an e-mail voucher to someone who doesn’t have an IUP e-mail account so that they can upload a file for you to retrieve. The voucher can be used only one time. To send a Guest Voucher:

  1. Open a web browser and go to https://filesender.internet2.edu/ 
  2. Click Log On.
  3. When prompted for organization’s name, enter Indiana University of Pennsylvania. As you type, a drop-down list will narrow the choices for you, and you’ll be able to select Indiana University of Pennsylvania from the drop-down list.
  4. Click Continue.
  5. Click Guest Voucher.
  6. In the Send Vouchers to text box, enter the e-mail address of the person who needs to upload a file for you. If there is more than one recipient, separate the e-mail addresses with commas. Do not use mailing lists.
  7. If desired, change the Expiry date. By default, it’s two weeks from the current date.
  8. Click Send Voucher.

Using the Guest Voucher

The recipient of a Guest voucher will receive an e-mail message containing a link to the FileSender Guest site. This voucher can be used only one time. After clicking on the link to the voucher, a file can be uploaded by following these steps:

  1. In the To field, enter the e-mail address of the recipient. If there is more than one recipient, separate the e-mail addresses with commas. Do not use mailing lists. 
  2. In the Subject field, enter an appropriate subject.
  3. In the Message field, enter a brief description to explain what you are sending.
  4. The Expiry date controls the availability of the file. The default is 14 days, but you can make the file available for one to 14 days. If you click in this field, you can choose the expiration date from a pop-up calendar.
  5. Click Browse to select the file to be uploaded from your available drives.
  6. Select I accept the terms and conditions of this service.
  7. Click Send.
  8. This will send an e-mail message to those specified in the To field. The message will contain a link to the file(s), which the recipients will be able to download prior to the expiration date.

Limitations

If your file is 2GB or larger, you will not be able to update your file unless your web browser supports HTML5 FileAPI. Please refer to the When can I use… website to determine compatibility with your web browser. This is only an issue if your file is 2GB or larger (approximately 2,048,000 KB).

Last modified on 4/11/2013 10:56:13 AM
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