Graduate Assistantships

  • Some links on this page are password protected. Have your IUP network username and password available.  

    Forms being filled out

    Graduate Assistantship Funding

    The dean of each college will work with program coordinators to determine the total funding allocation of each department and/or academic program eligible for graduate assistantship funds. The program coordinator will monitor allocation spending, awards processed, and student eligibility based on award criteria. See the general parameters for awarding graduate assistantships.

    Selecting the Graduate Assistant

    As of February 2016, newly admitted students communicate their interest in earning a graduate assistantship award through their admissions application. Students admitted prior to February 2016 should communicate their interests directly to their program coordinator. SGSR does not distribute paper or electronic student applications for graduate assistantships. For questions related to the admissions application, please contact GR Admissions at 724-357-2222.

    General Parameters for Awarding Graduate Assistantships (SGSR-Funded)

    All graduate assistant awards must include both a stipend and a tuition dollar award. Two dollar amount awards will be made per graduate assistant, one for the stipend award and one for the tuition dollar award.

    Award options for full-time, graduate-level enrolled (nine credits/semester or more) students:

    Eight-hour GA

    • Fall and/or spring
    • Minimum stipend = $1,000/academic year (AY)
    • Minimum tuition award = $1,449* (Current 2016–17 AY dollar equivalent to three hours of in-state credit)

    Ten-hour GA

    • Fall and/or spring
    • Minimum master’s stipend = $1,250/AY
    • Minimum doctoral stipend = $1,600/AY
    • Minimum tuition award = $2,173 (Current 2016–17 AY dollar equivalent to four-and-a-half hours of in-state credit)

    Twenty-hour GA

    • Fall and/or spring
    • Minimum master’s stipend = $2,500/AY
    • Minimum doctoral stipend = $3,200/AY
    • Minimum tuition award = $2,898 (Current 2016–17 AY dollar equivalent to six hours of in-state credit)

    Part time-enrolled (six credits/semester) graduate students are eligible for either an eight- or 10-hour GA for fall and/or spring award.

    Designated GAs have been included in college allocations. Designated GAs must be awarded as a single 20-hour GA for both fall and spring and must be enrolled as a full-time graduate student.  Awards are to be assigned to one student per position. 

    Designated GAs must be awarded and fully monitored by the home program of the student.

    Graduate assistantships are to be awarded to students enrolled in degree-seeking programs. 

    *Tuition based on current rates for 2016–17 AY, subject to change based on BOG action.

    Completing and Submitting the Graduate Assistant Award Form

    Download the Graduate Assistantship Award form and save it to your desktop or other secure location, complete the form, and save it. Then upload the Graduate Assistant Award form by logging into iforms. (Select “Upload Your Documents.”)  Learn more about iforms. Please note that a VPN connection is required if accessing this webpage from off campus.

    For a student to receive a graduate assistantship (GA), graduate coordinators must submit the required forms by the following deadlines. Forms received after these deadlines will not be processed.

    • Fall-only and fall/spring GA assignments: July 1
      • Graduate coordinators are strongly encouraged to submit GA award forms early in the spring term. 
    • Spring-only GA assignments: November 1
    • Revisions to GA awards previously submitted: End of the Add/Drop period for that term.
    • Replacement awards (in the event a student declines an award) can be made by uploading a new award to iforms within five business days from initial notification from student.
    • All awards are to be submitted to iforms by the student’s home program coordinator. This includes unit and/or grant-funded GA awards.  
    • The graduate assistantship award iform should be descriptive and complete as the position details are sent to the student along with their award agreement and letter. 
      • The work site field must be a specific department, office, or location. “Main campus” or “branch campus” will not be accepted. The work site is used by multiple offices to properly process the award.

    Offer of Award from SGSR to Student

    Upon completion and submission of the GA award form and a review by the School of Graduate Studies and Research, an award letter and agreement will be issued to students via their IUP e-mail address. The e-mail comes from graduate-assistantships@iup.edu, and the graduate coordinator is copied on the message.

    Background Clearances and Payroll

    Once the student returns their signed agreement by the deadline stated on their agreement, the Office of Human Resources will contact the student to request background clearances. Students are not permitted to begin working until the final e-mail (e-mail number three) has arrived from SGSR indicating that background clearances are complete and the award has been fully processed. Program coordinators and GA supervisors are copied on e-mail number three. Attached to that e-mail message will be the GA agreement signed by the SGSR and a step-by-step checklist of next steps, including documentation needed by the Office of Payroll Services.