an exceptional student both in ability and ambition, the graduate student at
Indiana University of Pennsylvania is known for a mature sense of
responsibility and understanding of their representation in the academic
community. A graduate student at Indiana University of Pennsylvania also has
rights and responsibilities distinctively different than those of an
undergraduate student. The Graduate Student Assembly addresses those responsibilities
and provides a platform for professional development, communication, and
through parliamentary procedures, voice questions and concerns on all instances
regarding the well-being of graduate students’ university wide.
The Four Corners of the Graduate Student Assembly are as follows:
The name of the organization shall be The Graduate Student Assembly of Indiana University of Pennsylvania.
a representation of graduate student interest throughout the university, the
Graduate Student Assembly (GSA) shall regularly review and suggest
recommendations on existing and upcoming policies both the university and more
specifically the School of Graduate Studies and Research that are of concern in
context of cultural, intellectual and social aspects of the part- and full-time
University of Pennsylvania is committed to equal opportunity and affirmative
action for its students, employees and applicants. The university is committed
to providing equal educational and employment rights to all persons without
regards to race, color, sex, religion, national origin, age, disability,
ancestry, or sexual orientation. Each member of the university community has a
right to study and work in an environment free from any form of racial, ethnic,
sexual, and hereto any other form of discrimination in accordance to federal
and state law. The university has a zero tolerance for discrimination against
these aforementioned reasons.
policy is placed in this document in accordance with state and federal
regulations including Titles Vi and VII of the Civil Rights Act of 1964, Title
IX of the Education Amendments of 1972, Sections 503 and 504 of the
Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 and the
Civil Rights Act of 1991 as well as all applicable federal and state executive
orders. This policy extends to disabled veterans and active-duty service
graduate student as used in this document is a student pursuing a
post-secondary degree of Master’s or Doctoral level. All students under this
category shall be referred to as both part- and full-time graduate students.
absences as used in this document are defined as any absence by a representative
from a regularly scheduled GSA meeting where the representative has not
provided the executive board officer with prior notice.
as used in this document is defined as means of the minimum number of members
of an assembly or society that must be present at any of its meetings to make
the proceedings of that meeting valid.
the ordinances of business matters, a minimum of three voting members and one
member of the executive committee shall be present. The only exception shall be
the first meeting of each academic year, as this will always be a business and
the ordinances of voting matters, a minimum of half of the active members shall
be present. Voting quorums are needed in the event of expenditures exceeding
$200 and elections. Any active member of the GSA can call for a voting quorum
on any issue he/she deems necessary.
members of the IUP Graduate Student community shall be members of the Graduate Student
Assembly without regards to race, color, gender, religious creed, disability,
national origin, affectional or sexual orientation.
graduate coordinator of each department offering a graduate program shall be
responsible for the selection of at least one student to serve as
representatives for their department. Representatives may be appointed by the
graduate coordinator or elected by the graduate students of the department.
shall serve terms of one academic year, without any limitation on the number of
may be removed from the GSA by a majority vote of the representatives’
department, or by a three-fourths majority vote of the active members within
the GSA. Removal of the representative requires documentations stating the
cause of such. Copies of said documentation shall be provided to the Dead of
the School of Graduate Studies and Research. Appeals may be made to the Dean of
the School of Graduate Studies and Research.
Duties of Representatives
shall attend all regularly scheduled GSA meetings and report to their
respective graduate coordinators of any significant matters.
shall have active participation in the business of GSA.
shall serve on internal standing or ad hoc committees as necessary.
GSA shall elect a President, Vice President, Secretary, Treasurer and Director
of Public Relations from among its members. Officers shall serve terms of one
year with allowances for succession.
aforementioned officers shall be elected in April of the academic year.
internal committee chairs shall be elected at the second meeting of the Fall
elections may be called by the President to fill vacancies. No office shall be
left vacant for more than two consecutive meetings.
officer who has two consecutive unexcused absences from meetings shall forfeit
his/her office. Therefore, this office shall be considered vacant and filled
pursuant to Section 1.3.
Election of officers shall be a majority vote
from active members. The President can only vote in the case of a tie.
Duties of the officers.
President of the Graduate Student Assembly shall preside at all meetings,
liaise with Student Congress and other relevant external bodies including the
graduate coordinators, setting the agenda for meetings, set the meetings for
the year, serve as a member of the Student Co-op Board of Directors, and
appoint external committee representatives.
Vice President of the GSA shall preside at all meetings, preside in the
presidential role in absence of the president and shall perform all other
duties as assigned by the president. The Vice President is also responsible for
advising the GSA on parliamentary procedures and managing internal and external
Secretary of the GSA shall preside at all meetings, take the official minutes
at both general and executive meetings and shall distribute these to the
members and file them in the GSA office. The list of all representatives will
also be maintained, both active and inactive, and accessed when necessary.
Treasurer of GSA shall maintain all financial records of the GSA, disburse and
collect all monetary aspects as directed by the representatives, and maintain
accountability of all assets of the GSA.
Director of Public Relations shall advertise and promote the GSA, its
activities, socials, and other events of graduate student interest.
Dean of the School of Graduate Studies and Research or a representative
appointed by the Dean shall serve as adviser to the GSA. The adviser must be an
employee of the university.
Graduate Student Assembly shall hold a minimum of two meetings per month during
the Fall and Spring semesters.
minimum meetings can be met by one general meeting and one executive meeting.
sessions of the GSA may be convened by the President of the GSA, or by petition
of one-fourth of the active representatives of the GSA, or at the request of
the President of the university, or at the request of the Dean of the School of
Graduate Studies and Research.
general meetings shall be governed by Roberts’ Rules of Order at the discretion
of the presiding officer.
are expected to attend all general meetings, and, if the member is unable, they
are responsible for informing a member of the executive board so that the
absence may be recorded as excused, otherwise, it will be deemed unexcused.
Illnesses, accidents and family deaths constitute emergencies.
members are the only members who will be able to vote. Active members are those
representatives who have attended a minimum of two consecutive meetings with
the following exceptions:
program representatives and members of the executive board are considered
active members at the start of each academic year.
program representatives attending their first meeting shall be considered
members are those representatives who have had two unexcused absences from
consecutive meetings. They become active
again at the second consecutive meeting they attend.
active member of the GSA shall have the right to initiate impeachment
proceedings against an officer of the GSA in the form of a motion following
Roberts’ Rules of Order.
two-thirds majority vote of the active membership of the GSA shall be needed to
send the impeachment claim(s) to committee.
the event of an impeachment motion, the by-law committee shall conduct an
investigation into the claim(s).
committee shall report its findings to the GSA.
If the committee finds that the claim(s) are justified, a vote of a
two-thirds active majority of the membership of the GSA shall be necessary to
remove the officer from office. If the
committee finds that the claims are not justified, then the motion to impeach
A two-thirds majority of
the active membership is necessary to reinstate the original claim(s) of
impeachment. At its next meeting a
two-thirds majority vote of the active membership of the GSA removes the
officer from office.
GSA shall have internal Standing Committees, representation on all
university-wide committees with graduate student seats, internal Ad Hoc
Committees and representation on Senate Committees as called for in this
GSA shall have the following standing committees:
Committee. The Executive Committee shall prepare the agenda for GSA meetings,
conduct elections, establish Ad Hoc committees, prepare the budget, and receive
all proposed amendments. Membership
shall consist of the GSA President, Vice-President, Secretary, Treasurer,
Director of Public Relations, and the chairs of the other standing committees.
Committee. The Social Committee shall plan social events for the GSA and
provide the Director of Public Relations and the website chair with the
information for publicity efforts both on and off campus.
Committee. The Service Committee shall
organize service opportunities for GSA representatives and graduate students.
Committee. The Constitution Committee
shall revise the constitution and codify amendments.
Site Committee. The Web Site Committee
shall maintain, update, and innovate the GSA webpage.
Committee. The By-laws Committee shall
create rules beyond the
constitution, revise them,
and hand them to the Constitution Committee to codify.
Hoc committees shall be created as necessary by the Executive Committee of the
GSA and dissolved upon completion of the assigned task.
GSA shall be represented on Senate Committees as follows: In all cases, the committee representative(s)
must be active GSA members, appointed by the President, and approved by the
active members. Committee members must
report to the GSA on a monthly basis.
a. Graduate Committee (3 voting members)
b. Student Affairs (2 voting members)
c. Rules Committee (1 voting member)
d. Academic Committee (1 voting member)
e. Libraries and Educational Services Committee (1 voting member)
f. University Development and Finance Committee (1 voting member)
g. Awards (1 voting member)
h. Research (1 voting member)
President shall appoint a GSA Grade Appeal Representative who will be contacted
in relation to issues connected to graduate grade appeals and who will sit on
the Level II committee of the Grade Appeal process.
of the GSA shall serve on Senate Standing and/or Ad Hoc committees as voting or
non-voting members. Representatives
shall be limited to membership on four standing committees.
or non-voting, members may be appointed by the President to GSA committees to
serve as consultants.
committee members can be removed from their position if they do not report to
the GSA monthly about their committees.
Any university senate member can be removed from their position if they
have one unexcused absence from the senate.
Internal Committee Procedures
All committees shall meet as required by the GSA.
All graduate students shall have the opportunity to volunteer to serve on a committee. Active representatives shall serve on ad hoc committees as necessary.
Each committee shall elect a chairperson and such other positions as necessary. The chairpersons will be approved by the president before assuming their responsibilities.
Committee chairpersons shall make reports to the GSA as necessary.
Committees shall have the right to invite consultants to attend meetings for informational purposes.
No dues are required from members.
Any graduate student currently enrolled at IUP may submit a proposed amendment to the GSA for possible adoption.
proposed amendment must be submitted to the GSA in writing for its approval at
least two weeks prior to the meeting at which any action is taken. The proposed
amendment should first be directed to the GSA Secretary who then will forward
the document to the Constitution Committee for review, and subsequent
distribution to the membership. The GSA
may approve the proposal by a two-thirds vote of all the active members.
Amendments cannot change or delete any items that are required for continued university recognition.
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