Current Reimbursement Rates

  • Personal Automobile Rates

    In accordance with Board of Governors Policy 1986-07-A, Travel Expense Regulations, following are the personal automobile reimbursement rates to employees for expenditures incurred in the course of official travel.

    Note: The State System has adopted the U.S. General Services Administration’s (GSA) domestic per diem rates (CONUS rates) and Privately Owned Vehicle reimbursement rates. Unless otherwise notified, State System entities should automatically adopt the new rates that are established by GSA, which, at a minimum, change annually on October 1. The Administration and Finance division will update this website when the rates are changed.

    Rates Established by GSA for Privately Owned Vehicle

    • Reimbursement per mile for use of personal automobile on or after January 1, 2017: $.535
    • Reimbursement per mile for use of personal automobile on or after January 1, 2016: $0.54

      Additional information is available on the General Services Administration Website.

    Employee Travel Expense Reimbursement Rates on or after October 1, 2015

    Rates estimated by GSA for travel occurring on or after October 1, 2015:

    • Subsistence rate for all locations not listed as high cost areas (CONUS Standard Rate): $51
    • Subsistence rate when in non-overnight travel status: $8
    • Lodging rates for locations not listed as high cost areas (CONUS Standard Rate): $89
    • Subsistence and lodging rates for high-cost areas
    • (Select the appropriate year from the list in the left column on the website.)

    Please note that GSA refers to subsistence rates as meals and incidental expenses (M and IE). The incidental expenses are intended to cover fees and tips for persons who provide services.

    Other Rates

    Receipts are required for each miscellaneous expenditure in excess of $35.