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Procedure for Obtaining Catering Services at the Kovalchick Athletic and Convention Complex with University Funds

    1. University department makes arrangements with the Kovalchick Complex director of Conference Sales for facility use and menu selections.
    2. Kovalchick Complex director of Conference Sales obtains quote from Aramark.
    3. Kovalchick Complex director of Conference Sales sends the quote to the university department.
    4. University department completes the Food/Refreshment Request for IUP funded events form.
    5. University department submits the completed Food/Refreshment Request for IUP funded events form with a copy of the Aramark quote and supporting documentation such as an agenda, list of attendees, etc. to Financial Operations for verification of compliance with the Use of Public Funds Guidelines. The request and quote may be submitted electronically (preferred method) via e-mail to food-service-requests@iup.edu, faxed to Tim McCroskey at 724-357-3026, or hand delivered to Tim in Clark Hall, B-25.
    6. Approved requests will be forwarded to Aramark, the Kovalchick Complex director of Conference Sales, and the requestor.

      or

      Requests not approved will be returned to the requestor with an explanation and a rejected copy supplied to Aramark and the Kovalchick Complex director of Conference Sales.