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How to Complete a Travel Expense Voucher

Please complete name, SAP number (this is your SAP ID number, not cost center), delivery address (where check is to be sent), purpose of travel, and SAP cost center or WBSE. Please be sure to provide the date and time you left, the date and time you returned, and the location. This information is required for the Travel Office to properly calculate your subsistence entitlement. Please be sure to include an explanation for all miscellaneous charges, as well as a receipt. Make sure the voucher is signed by an authorized signer; we cannot process a voucher without an authorized signature. Financial managers are not permitted to approve their own Travel Expense vouchers; they need to obtain the signature of their immediate supervisor. Completed Travel Expense vouchers should be forwarded to Carol Ramer, Clark Hall, Room B6. For assistance with completing the Travel Expense voucher, please contact Carol Ramer (cramer@iup.edu) at 724-357-7999.

How to Obtain a Purchasing Card

Complete the Purchasing Cardholder Enrollment Form. Please be sure all fields are completed and obtain the signature of the financial manager for your cost center. Financial managers are not permitted to approve their own Purchasing Card Enrollment Form. They need to obtain the signature of their immediate supervisor. Purchasing Card Enrollment forms should be mailed to Lora Lee Bertig, Clark Hall, Room B31. For assistance with obtaining a Purchasing Card, please contact Lora Lee Bertig (llbertig@iup.edu) at 724-357-7701.

How to Obtain a Travel Card

Complete the Travel Cardholder Enrollment Form. Please be sure all fields are completed and obtain the signature of the financial manager for your cost center. Financial managers are not permitted to approve their own Travel Card Enrollment Form. They need to obtain the signature of their immediate supervisor. Travel Card Enrollment forms should be mailed to Ruth Houser, Clark Hall, Room B25. For assistance with obtaining a Travel Card, please contact Ruth Houser at 724-357-6242.

How do I know what expenses have been charged against my cost center and what my current balance is?

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How do I transfer budget from one cost center to another or from one budget pool to another within a cost center?

See FAQ

How do I change the title, responsible person, or signature on a cost center?

See FAQ

How do I know which student workers have been expensed to my cost center?

See FAQ

I just received notification that my grant has been approved. How do I have access to the money?

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I see the need for a change in the approved budget of my grant. What should I do?

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I’m trying to complete the financial report for my grant project. Can you help?

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I have money to deposit into my designated cost center (cost centers that begin with 4012, 4013, or 4016). What should I do with it?

See FAQ

  • Financial Operations Office
  • Clark Hall, B18
    1090 South Drive
    Indiana, PA 15705
  • Phone: 724-357-5567
  • Fax: 724-357-3026
  • Office Hours
  • Monday through Friday
  • 8:00 a.m. – 12:00 p.m.
  • 1:00 p.m. – 4:30 p.m.