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Financial Operations Office How Tos

  • How to Complete a Travel Expense Voucher

    The paper Travel Expense Voucher should only be used for students and guests of the university.  Completed Travel Expense vouchers should be forwarded to Carol Ramer, Clark Hall, Room B6. For assistance with completing the Travel Expense voucher, please contact Carol Ramer (cramer@iup.edu) at 724-357-7999.

    How to Obtain a Purchasing Card

    Complete the Purchasing Cardholder Enrollment Form. Please be sure all fields are completed and obtain the signature of the financial manager for your cost center. Financial managers are not permitted to approve their own Purchasing Card Enrollment Form. They need to obtain the signature of their immediate supervisor. Purchasing Card Enrollment forms should be mailed to Lora Lee Bertig, Clark Hall, Room B31. For assistance with obtaining a Purchasing Card, please contact Lora Lee Bertig (llbertig@iup.edu) at 724-357-7701.

    How to Obtain a Travel Card

    Complete the Travel Cardholder Enrollment Form. Please be sure all fields are completed and obtain the signature of the financial manager for your cost center. Financial managers are not permitted to approve their own Travel Card Enrollment Form. They need to obtain the signature of their immediate supervisor. Travel Card Enrollment forms should be mailed to Ruth Houser, Clark Hall, Room B25. For assistance with obtaining a Travel Card, please contact Ruth Houser at rhouser@iup.edu or 724-357-6242.

    How do I know what expenses have been charged against my cost center and what my current balance is?

    See FAQ

    How do I transfer budget from one cost center to another or from one budget pool to another within a cost center?

    See FAQ

    How do I change the title, responsible person, or signature on a cost center?

    See FAQ

    How do I know which student workers have been expensed to my cost center?

    See FAQ

    I just received notification that my grant has been approved. How do I have access to the money?

    See FAQ

    I see the need for a change in the approved budget of my grant. What should I do?

    See FAQ

    I’m trying to complete the financial report for my grant project. Can you help?

    See FAQ

    I have money to deposit into my designated cost center (cost centers that begin with 4012, 4013, or 4016). What should I do with it?

    See FAQ