This policy is to formalize the procedures utilized by IUP personnel (IUP students, alumni, and all IUP employees including recognized volunteers) when creating and/or participating in an official Education Abroad activity. This policy will allow IUP to govern and review its Education Abroad programs and practices to ensure their
effectiveness and appropriateness.
This policy will assist IUP personnel with the process of developing and proposing Education Abroad experiences and planning international educational activities. As with any travel, a degree of risk is inevitable. This policy will implement safeguards to further mitigate the risk for participants, the university, IUP personnel, and host
The following do not fall under the scope of this policy:
1. IUP personnel traveling as part of an official IUP Education Abroad activity without students
2. IUP personnel traveling abroad for personal travel
3. IUP personnel traveling abroad for purposes of professional development
4. IUP international students doing an internship in their home country
Education Abroad is defined as any activity outside of the United States (non-credit or credit bearing) undertaken by IUP personnel which contributes to the participants’ academic development and, in most cases, counts toward an academic degree.
This is defined as an international program directed by an IUP faculty or staff member who leads students abroad. Typically, these are 2-8 weeks in duration. May include many different types of programs, including, but not limited to, traditional semesters, travel seminars, and field studies.
A program in which students travel to many different cities/countries and receive instruction in each location, often regarding a unifying topic. Examples include shipboard education programs or European cultural studies tours.
An education abroad experience whose pedagogy revolves around experiential study outside the classroom setting with varying duration. Examples include:
The pedagogical focus is placement in an activity that serves the needs of a community.
A work abroad placement, usually including work with professionals, with a primary purpose that is educational. An internship program may be offered for the experience in its own right, or it may be combined with coursework and offered within the context of a
study abroad program for academic credit.
A sub-type of field study program in which the main focus is research conducted by participating students which includes, but is not limited to, field schools, studios, competitions, and conference participation.
A noncredit placement allowing the participant to engage with the local community in a structured but unpaid capacity (some programs may provide a stipend). Although this term is often used interchangeably with service-learning, it differs in that academic credit is
not awarded and there is typically less structured learning.
All Education Abroad undertaken by IUP personnel under the auspices of IUP, whether credit or non-credit bearing, must be vetted and processed through the Office of International Education (OIE).
All IUP students will contact the OIE to prepare for their international experiences optimally not less than the semester before departure. OIE staff will assist each student based upon time, location, duration, course of study, etc. Students will follow the requirements of the OIE application process and any other necessary documents
associated with their applications to IUP education abroad as directed by the OIE, academic advisors and other associated personnel.
Students will also be responsible, under the guidance of the OIE staff, to secure any required travel documents (passports, visas, residence permits, etc.). All non-IUP students will be responsible for the necessary paperwork associated with the “State System of Higher Education Visiting Student Status”
All students participating in any international program will be responsible for communication using their IUP e-mail address. Transfer of credits will be handled by the OIE and the Office of Transfer Services. All students will be responsible for following
program-specific code of conduct as related to student behavior. Violations of this code may result in referral to IUP’s Office of Student Conduct.
All registration and financial issues will be handled by the appropriate IUP offices: OIE, Bursar, Accounts Payable, Accounts Receivable, Financial Aid, Registrar, Office of Extended Studies, and Foundation for IUP, as applicable.
The OIE and the IUP Office of the Provost have final decision regarding application status and requirements.
For IUP students who violate the policy, the following may be withheld or adversely affected:
IUP employees will contact the OIE to prepare international experiences falling under the auspices of IUP and involving IUP personnel. OIE staff will assist based upon the type of program being proposed. IUP employees leading a group abroad will be required to
follow the OIE procedures. These requirements include but are not limited to:
For IUP employees who violate the policy, the following may be withheld or adversely affected:
The OIE will facilitate all Education Abroad opportunities for IUP personnel and provide guidance, support, and troubleshooting during all phases of such programs which include but are not limited to:
For more information about specific procedures, consult the OIE’s webpage.
This policy will be distributed directly to IUP students and employees. It will also be posted on the Office of International Education’s website and posted annually in the IUP Daily.
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