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Frequently Asked Questions about Academic Success

This information is pulled from the A-Z list of Student Services at IUP. Please carefully review this listing in order to have a better understanding of these important issues.

Absences

The university expects all students to attend class.

Individual faculty members may define attendance standards appropriate to each course and the consequences of not meeting those standards, within the following guidelines:
1. Each policy must be distributed in writing during the first week of the course. Normally, it is expected that the information dealing with class attendance standards will be distributed with the course syllabus.
2. Each policy must define some limited level of allowable absence.
3. Each policy must recognize students' need to miss class because of illness, personal emergency, or active military duty.
4. Each policy must not penalize students who add the class during the regular or specified university drop-add period and must allow these students to make up work missed before adding the class.

The university community recognizes the value of student participation in cocurricular and extracurricular activities of the university, while acknowledging the faculty member's right to determine the terms of variance, if any, from the course syllabus.

The student must take the initiative to male all arrangements before class absence, including validation of participation as needed. Alternate arrangements to meet course requirements should be sought significantly in advance to permit faculty/student agreement on the plan for completion,whether the actual completion is rescheduled before or after the anticipated absence.

For more information, refer to the IUP Undergraduate Catalog.

Academic Advisor

A group of selected faculty members act as freshman advisors for entering freshman in their departments. In some curricula the advisors continue with the same group of advisees from year to year. In other curricula the freshman advisors remain with their advisee groups only for the student's first year; under this program, the student is then assigned an academic advisor for the remaining years to his/her degree in a chosen field.

Faculty members advise students on matters of academic achievement, dropping courses, curriculum changes, student activities, study schedules, and career options. This is your first contact person if you have any academic questions or concerns.

Students may identify advisors by logging into URSA (www.iup.edu/ursa) and selecting (1) "Student Services," (2) "Academic Records," and (3) "View Your Advisor." 

Academic Dismissal

You will be dismissed from the university if you do not meet the minimum academic standards (2.00 cumulative GPA). For more information, refer to the IUP Undergraduate Catalog, Academic Standards Policy section, or contact your academic department/advisor.

Academic Good Standing

This is an overview only. It is your responsibility to become familiar with the entire policy found in the IUP Undergraduate Catalog before taking action. You must maintain a 2.00 cumulative GPA to be in academic good standing and continue as a student. Teacher certification students have additional requirements for good standing.

Academic Probation

When your cumulative GPA falls below 2.00 you are considered to be “on probation” with the university during the next summer, fall, or spring semester for which you are registered. Students who have been authorized to continue, even though they have not achieved a 2.00 CGPA after one semester probation, are on "extended probation." Students whose CGPA falls below the 2.00 standard must develop an Academic Recovery Plan for achieving academic good standing. For more information, refer to the IUP Undergraduate Catalog’s Academic Standards Policy or contact your academic department/advisor.

Academic Records

You may check your academic records, including current grades and current and future registrations, by accessing them on MyIUP. You may print out an unofficial report, but for an official transcript, contact the Office of the Registrar, Clark Hall, 724-357-2217.

Academic Standards Policy

This is an overview only. It is your responsibility to become familiar with the entire policy found in the IUP Undergraduate Catalog before taking action. This policy states the minimal requirements that must be met to remain enrolled in the university and the consequences of not meeting these requirements.

Audit Policy

All audited courses will be identified as such on the student's grade report and transcript. Work taken on an audit basis will not be graded and will not count toward the fulfillment of requirements for a degree to be awarded by IUP. Since credits attempted and quality points will not be awarded for audited courses, they will not affect the student's grade point average in any way. Auditors will pay normal tuition and such other fees that may be required for the course.

This is an overview only. It is your responsibility to become familiar with the entire policy found in the IUP Undergraduate Catalog before taking action. If you are interested in a course but do not need the credit hours toward your degree, you may audit the course. For more information, contact your advisor or refer to the catalog.

Canceled Semester Policy

The Canceled Semester Policy provides for cancellation from the cumulative record of the effects of one semester below a GPA of 2.00 for the purpose of helping a student improve academic standing. The student must have been separated from the university for two calendar years. The courses and grades will still be listed on your transcript but are not included in your cumulative GPA. 

This is an overview only. It is your responsibility to become familiar with the entire policy found in the IUP Undergraduate Catalog before taking action. 

Classification of Students

To be classified as full-time for the fall, spring, or summer, undergraduate students must be currently enrolled in at least 12 credits. Full-time classification for students enrolled in instructional periods that do not conform to the regularly scheduled academic sessions will be based on the number of enrolled credits  during that period of enrollment (e.g., one credit in one week of instruction would equal the minimum full-time certification standard).

For purposes of designating students by class, the following classification ranges are used:

  • Freshman: Fewer than 30 credits 
  • Sophomore: 30-59 credits
  • Junior: 60-89 credits
  • Senior: 90 credits or more

Class designations are based on credits earned rather than credits attempted. People holding a degree and working for a second baccalaureate degree may be classified as seniors. 

For more information, refer to the IUP Undergraduate Catalog.

College-Level Examination Program (CLEP)

For students who have had other unusual opportunities for instruction or have advanced in a given field, an opportunity to gain credit and/or exemption from a course is afforded through examinations. A list of tests and their corresponding courses is available through University Testing Services, 302 Pratt Hall, at 724-357-2235.

Course Attendance Policy

The university expects all students to attend class.

Individual faculty members may define attendance standards appropriate to each course and the consequences of not meeting those standards, within the following guidelines:
1. Each policy must be distributed in writing during the first week of the course. Normally, it is expected that the information dealing with class attendance standards will be distributed with the course syllabus. 
2. Each policy must define some limited level of allowable absence. 
3. Each policy must recognize students' need to miss class because of illness, personal emergency, or active military duty.
4. Each policy must not penalize students who add the class during the regular or specified university drop-add period and must allow these students to make up work missed before adding the class.

The university community recognizes the value of student participation in cocurricular and extracurricular activities of the university, while acknowledging the faculty member's right to determine the terms of variance, if any, from the course syllabus.

The student must take the initiative to male all arrangements before class absence, including validation of participation as needed. Alternate arrangements to meet course requirements should be sought significantly in advance to permit faculty/student agreement on the plan for completion,whether the actual completion is rescheduled before or after the anticipated absence.

For more information, refer to the IUP Undergraduate Catalog.

Course Repeats

This is an overview only. It is your responsibility to become familiar with the entire policy found in the IUP Undergraduate Catalog before taking action. You may replace the grades and quality points in courses in which you received a “D” or “F” by repeating that course at IUP. Only six repeat-with-replacement attempts are permitted during a student’s entire undergraduate career. You must obtain a D/F repeat form from your department office. For more information, contact your academic department/advisor.

Course Syllabi

It is your responsibility to become familiar with the entire policy found in the IUP Undergraduate Catalog before taking action. This is your lifeline to any course that you take. It contains information about the professor (office hours and location), outline of course material, required readings, exam times and content, grading for the course, procedures for makeup work, etc.

Curriculum Guide

A curriculum guide gives you the information needed about your major. It helps you to decide which courses you need to take and the recommended order in which to take them. You may obtain a copy from your academic department/advisor.

Final Examinations and Policy

The final examination week is part of the regular academic program and must be incorporated into each instructor's course plan for the semester. Final examinations are not the only legitimate type of terminating activity, and therefore, the instructor may choose an appropriate activity that conforms to course objectives. 

Please refer to the IUP Undergraduate Catalog for more information on this policy. The Registrar’s Office oversees the finals schedule, and the schedule will be posted online under the academic calendar (http://www.iup.edu/academiccalendar/default.aspx)

Incompletes

The designation of "I" is used to record work, which so far as covered, is of passing grade but is incomplete because of personal illness or other unavoidable reason. Changes of grade to convert designations of "I" must be received in the Office of the Registrar no later than the final day of classes in the next regular (fall/spring) semester after the designation was assigned. If the faculty does not change the "I" designation using a Change of Grade Form, it will be converted to an F.  

Individual Course Withdrawal Policy

The Individual Course Withdrawal Policy provides students who are unable to complete a course with the option of withdrawing from that course. This option should be taken only after other options have been discussed with the instructor and/or the student's advisor. Please refer to the IUP Undergraduate Catalog and “Academic Policies” on URSA, or contact the Office of the Registrar, Clark Hall, at 724-357-2217.

Night Exam Policy

All tests, examinations, and quizzes should be normally administered during the prescribed course hours. Deviations to allow night exams for valid educational reasons must be approved by the apartment and the dean.

This is an overview only. It is your responsibility to become familiar with the entire policy found in the IUP Undergraduate Catalog before taking action. 

Numbering System for Courses

001-099
institutional credit (no degree credits)

100-299
undergraduate lower division degree credits

300-499
undergraduate upper-division degree credits

500-999 graduate degree credits

Pass/Fail Policy

A student may take courses on a pass-fail basis to a total of 15 credits throughout his/her university career. The student is limited to one pass-fail course in any given semester during the sophomore, junior, and senior years. All courses in the student's Liberal Studies program and courses that meet major and minor requirements are excluded from this prerogative. When scheduled, such a course shall be included in the student's normal course load for the semester. 

This is an overview only. It is your responsibility to become familiar with the Pass/Fail Policy found in the IUP Undergraduate Catalog. For more information, contact your academic department/advisor.

Prior Learning Assessment

IUP offers several methods for earning university credit for college-level learning gained though work and life experience. Through the Office of Adult and Continuing Education, the College Level Examination Program (CLEP) offers standardized examinations in general and specific subjects. In addition, departmental examinations are available in specific areas on a limited basis.

This is an overview only. It is your responsibility to become familiar with the entire policy found in the IUP Undergraduate Catalog before taking action. For more information, contact the Office of Adult and Continuing Education, Keith Hall, at 724-357-2292.

Registration

The Schedule of Classes listing is found on MyIUP, the university’s scheduling and student records website.

  • Your Alternate PIN and scheduling appointment time. This paper information sheet is called your “Time Appointment Letter” and must be picked up from your academic advisor. If you lose your Alternate PIN or your Alternate PIN becomes “inactive,” you must contact the department of your academic major to have the code reset. If you have already registered for classes in a given term, you may view your alternate PIN on URSA. Login to secure area, choose "Student Services and Financial Aid," "Registration," "View your Alternate PIN."
  • PIN. The PIN remains the same from one semester to the next, after the student creates the code upon his/her first access to the URSA logon. Students who forget their PIN need to visit the Registrar’s window counter in the lobby of Clark Hall and bring photo identification with them to have their PIN reset.

Requirements for Graduation

To graduate with a bachelor’s degree, you must meet university requirements, college requirements, and the requirements of your department and complete a minimum of 120 semester hours with a minimum cumulative GPA of 2.00 in both your major and/or minor field of study. For more information, refer to the IUP Undergraduate Catalog or contact your academic department/advisor.

Remember: You must apply for graduation; it doesn’t just happen!

Residence Requirements for Awarding of Degrees

All students receiving an initial baccalaureate degree are required to complete at least 45 credits in IUP courses. Students must complete at least 50 percent of required credits for an IUP major in IUP courses and at least 50 percent of required credits for a minor. Normally, the student will complete the final 30 credits in IUP courses, unless specific approval has been secured from the dean of the student's college as part of the process for prior approval of off-campus course work.

For more information, refer to the IUP Undergraduate Catalog or contact your academic department/advisor.

Satisfactory Academic Progress for Federal Student Aid

In order to maintain eligibility for the federal financial aid programs, a student must be making satisfactory academic progress in his/her course of study. This means that you must meet the university’s academic standards policy in addition to earning at least 75 percent of your cumulative registered credits. The full details of this policy are available in the Registrar’s office. Each student is responsible for being familiar with this policy. For more information, please contact the Financial Aid office at Financial-Aid@iup.edu.

Schedule Changes (Drop/Add):

All students may make schedule adjustments using the university registration website from their initial time appointment until the end of the official Drop/Add period (view Academic Calendar ). If any exceptional circumstances exist beyond the end of the Drop/Add period, students must consult the assistant dean of the college of the student’s major.

Total University Withdrawal Policy

The Total University Withdrawal Policy provides students who are unable to complete a semester with the option of withdrawing from all classes, and thus from the university, for that semester. During the fall and spring semesters, Total University Withdrawals may be processed between the first day of classes and the 11th week of the semester. During summer parts-of-term, the deadline is the two-thirds point of each summer course for which the student is registered. Questions about academic impact of withdrawal should be directed to the Advising and Testing Center. Questions about the financial impact of withdrawal should be addressed to the Office of the Bursar and/or the Office of Financial Aid. 

This is an overview only. It is your responsibility to become familiar with the entire policy found in the IUP Undergraduate Catalog before taking action. 

Transcripts

Students may request official transcripts in several ways. If on campus during business hours, the student can go to the Office of the Registrar in the lobby of Clark Hall and complete  a transcript request form. There is no charge to students for ordering official transcripts that require routine processing. Any special handling requests can also be made at that time, and these will have fees assessed. When in the Office of the Registrar in person, the student can pay for any special handling requests with cash, check, or a credit card.

Students can also download a Transcript Request form from the website www.iup.edu/registrar, complete it, and either mail or fax it to the Office of the Registrar.

Transcripts will be withheld by IUP if a student has an outstanding financial account with the university. Payment of the bill or establishment of a payment plan satisfactory to the university will be required for release of transcripts. 

Transfer Coursework (Pre-approval)

You may take courses at another institution, but to ensure that your credits (not grades) will transfer to IUP, you must complete the Application for Pre-Approval of Coursework at Another College/University four weeks prior to enrolling for the course. Forms for approval of off-campus course work are available in the office of the department chairperson of the student's major or the Office of Transfer Credit Evaluation/Admissions office. For more information, contact your academic department/advisor.

  • Developmental Studies Department
  • Pratt Hall, Room 202/203
    201 Pratt Drive
    Indiana, PA 15705
  • Phone: 724-357-2729
  • Fax: 724-357-6940
  • Office Hours
  • Monday through Friday
  • 8:00 a.m.–12:00 p.m.
  • 1:00 p.m.–4:30 p.m.