]]>
Human Resources must receive the signed alternate work schedule request form by Tuesday, December 1, 2009, for it to be considered.
]]>The Pennsylvania Department of Health (DOH) and federal Centers for Disease Control and Prevention (CDC) have advised that people who contract the influenza virus should not seek medical attention, unless they have underlying health conditions or experience serious symptoms such as a very high fever or sever difficulty breathing. People exhibiting influenza infections symptoms are advised not to return to work or school until they are fever free—without the use of fever-reducing medications—for 24 hours. IUP advises all employees that may exhibit influenza symptoms to check the IUP Human Resources website to find links to the DOH and CDC for the most current information. You will also find other valuable information on the Human Resources website regarding preventive measures to avoid the flu.
In light of this current guidance, the Pennsylvania State System of Higher Education is temporarily waiving the requirements that an employee obtain a doctor’s certificate for an influenza related absence of three or more consecutive days. This waiver applies only to absences resulting from employees and family members of employees who exhibit influenza virus infection symptoms. This temporary change does not apply for absences due to other illnesses or injuries. This temporary waiver is effective immediately and expires May 1, 2010; unless modified in writing by the vice chancellor of Human Resources and Labor Relations of the Pennsylvania State System of Higher Education.
To use the waiver, an employees must inform his or her supervisor that the absence is influenza related and use the appropriate absence code indicated below when reporting absences on the Request for Leave slip or the electronic Employee Leave Request through Employee Self Service (ESS).
Absence codes to be used:
Questions regarding this temporary waiver should be directed to Diane Donahue, Employee Relations director, at 357-2689.
]]>Managers and employees in the SCUPA, SPFPA, and OPEIU bargaining units must submit annual, personal, or documented compensatory leave if they would like to take the day off.
]]>Makayla Miller, from clerk typist to administrative assistant in the College of Education and Educational Technology, September 28
L. Lamont Moore, PA OSHA Consultation Program, November 20
Valarie Trimarchi, IUP at Punxsutawney, October 23
]]>There are some exciting changes to the FSA program this year, including on-line enrollment through Employee Self-Service (ESS), the introduction of an FSA debit card that can be used for instant reimbursements for eligible medical expenses, and a new website that can be used to track FSA reimbursements and balances. Detailed FSA Open Enrollment information on the FSA Program is being sent to the home and campus address of all eligible employees. Enrollment forms, ESS enrollment instructions, an FSA Program brochure, and a PowerPoint presentation explaining the changes to the program are also available at the PASSHE website.
]]>To change health plans or to add eligible dependents to your plan, you must complete a PEBTF-2 form and submit it to the IUP Benefits Office, G-8 Sutton Hall, no later than Friday, October 23, 2009. If you are adding dependents you must also complete a PEBTF-2A form and a PEBTF-11 form and provide verification of dependent eligibility (contact the Benefits Office for further information).
Please note that if you were hired on or after August 1, 2003, you may have to pay an additional cost for your health plan, and this cost may increase on January 1, 2010. Questions regarding your health plan options can be directed to the PEBTF at (800) 522-7279 or to the IUP Benefits Office, (724) 357-2431.
]]>Bill Poletti from Great West will be available to meet with you on Thursday October 22, 2009, in room G8, Sutton Hall, starting at 10:00 a.m. To schedule an appointment, call 1-866-737-7457, ext. 62230, option 2.
]]>Another flu vaccination clinic may be scheduled if warranted.
If you registered for a free flu vaccine, by now you should have received an e-mail from the Department of Health with a link to obtain your “Commonwealth Employee Adult Influenza Vaccine Record/Consent Form.” You will need to print this form and take it with you when you go to receive your vaccine.
If you did not receive this e-mail or were unable to download your form from the link provided, please e-mail Lindsey McNickle at Lindsey.McNickle@iup.edu to confirm that you are registered for the vaccine.
]]>Employees may stop in during business hours to pick them up.
]]>Employee Self-Service (ESS) is an SAP module that makes it possible for employees to view, and in some cases, update, their personnel, payroll, and benefits information, including the items listed below:
This informational session will instruct participants on how to log in, as well as how to navigate and make permitted changes in ESS.
To register, please contact Ms. Kathleen Manion at kmanion@iup.edu. Please be sure to mention that you will be attending the 4:00 p.m. session on November 18.
Don't wait any longer to find out about ESS. It’s convenient! It’s useful! And it’s available to you!
]]>Michele Carion, clerk typist at IUP at Northpointe, October 12
Ian Murphy, Religious Studies, September 1
Joshua Muscatello, HHS Technology Mgmt, September 25
Patrick Renwick, Public Safety, October 4
]]>To schedule an appointment, call (800) 642-7131 or go to the Fidelity website. Complete list of retirement counseling dates.
]]>IUP will only be receiving enough seasonal flu vaccine for those employees who registered during the on-line registration. If you would like to receive a seasonal flu vaccine but did not register during the on-line registration period, have a family member that would like to receive a flu vaccine, or, if you registered, but would like to receive your flu vaccine sooner, it is recommended that you contact your local physician or visit a community flu shot clinic and check with your health insurance plan regarding coverage. Some local clinics can be found on the IUP Center for Health and Well-being (CHWB) news website. Contact numbers for your health insurance can be found on your health insurance ID card.
Information on the H1N1(Swine) flu vaccine will be communicated as it become available.
]]>The site includes messages for supervisors, managers, and all employees including ways to minimize your chances of contracting the flu, supporting information for managers and supervisors, answers to frequently asked questions, and reference sites where additional information on H1N1 can be found.
The information for employees can be found in the Seasonal and H1N1 (Swine) Influenza Information for Employees section of the Human Resources website.
For complete H1N1 information, visit IUP’s H1N1 website.
]]>Nutrition is one of the key components for a healthy lifestyle. Research shows that good nutrition lowers people’s risk for many chronic diseases, including heart disease, stroke, some types of cancer, diabetes, and osteoporosis.
Diane Wagoner from the Department of Food and Nutrition will be hosting two programs on improving nutritional habits:
These programs are free and open to all IUP faculty and staff members. Since seating is limited, we are requesting that you RSVP to Becky Chamberlin at hcml@iup.edu by October 9, 2009. Please note in your e-mail which program you would like to attend.
Stress is a part of everyday life but chronic stress can lead to burnout which can have serious consequences for your physical, emotional, and mental health. By learning how to unload your stress, you can be on your way to a happier, healthier you. This program is free and registration is not required.
Martin Pino from the Counseling Center will be hosting a stress management program on two separate dates:
This program is free and open to all IUP faculty and staff members.
]]>Indiana University of Pennsylvania is committed to the safety and security of its students, faculty, staff, and visitors. Therefore, the decision as to whether university classes or programs and events will be held during periods of adverse weather conditions is based on the overall concern for the university community.
There is an important distinction between the decision to “cancel classes” and the decision to “close the university.” When classes are cancelled, staff, managers, administrators, and faculty members whose responsibilities lie outside the classroom are expected to report to work. Employees choosing not to report to work when classes are cancelled will be charged paid leave time, either annual, personal leave, or leave without pay, and must submit a leave slip to the Payroll Office.
The president has the authority to “close the university.” The decision to close the university will be made only under the most extreme circumstances. If the decision is made to close the university, only “essential” employees will be required to report to work. Essential employees for 2009–2010 have been notified.
In the event of cancellation of classes or events, or closure of the University, a brief notification will be provided via the television and radio stations listed below. For more detailed information, employees should go to the IUP Website or call 724-357-7538.
Television:
Radio:
Employees registered for Reverse 911 will receive a brief message on their cell phone. Announcements will be made only if the university’s regular operation is disrupted. Announcements will not be made saying the university is open.
The university’s Inclement Weather Policy and Procedures is available on the Human Resources Policies website.
]]>For AFSCME, SCUPA, PSSU, and PDA employees hired prior to August 1, 2003, if your spouse's employer offers fully paid health insurance, your spouse is required to participate in their employer's insurance plan as primary coverage and then they may be enrolled as a dependent in the PEBTF health insurance as secondary coverage.
For AFSMCE, SCUPA, PSSU, and PDA employees hired on or after August 1, 2003, if your spouse’s employer offers insurance (regardless of cost) your spouse is required to participate in their employer’s insurance plan in order to enroll them as a dependent in the PEBTF. The insurance through their employer is considered primary insurance and your PEBTF coverage is secondary. If your spouse is self-employed, your health care coverage will be considered primary for your spouse.
To change your health plan and/or to enroll dependents on your plan during Open Enrollment, you must complete a PEBTF-2 form and return this form to the Benefits Office, G-8 Sutton Hall no later than Friday, October 23, 2009. In addition, if you are electing to enroll your dependents in the PEBTF health insurance, you must complete a PEBTF-2A form, a PEBTF-11 form, and you must present documentation to verify that the dependent is eligible for coverage under the PEBTF.
The following types of documentation are acceptable: Marriage License (Spouse), Birth Certificate (natural born or stepchild), Adoption Papers or Court Appointed Custody documents. Original documentation must be provided. Photocopies are not acceptable. Original documents will be verified and returned to you. Additional documentation is required to add stepchildren, disabled dependents, and other types of dependents. Forms and further information on Open Enrollment are available at PEBTF.
]]>This fall, grab your bags and get ready to join us as we begin the “Journey to Wellness.” The Indiana University of Pennsylvania Wellness Works committee is pleased to offer you an opportunity to improve your quality of life and decrease your risk of lifestyle-related disease by inviting you to participate in this journey to wellness. Your journey will run over a period of eight weeks, but the benefits will last a lifetime.
This journey consists of three components: a walking program, a nutrition program, and a stress management program. In addition, we are pleased to offer several special workshops along the way on important topics such as cancer prevention and a smoking cessation program. Don’t miss out on the opportunity to participate in these wellness events as they will be fun, informative, and beneficial to your overall well-being.
For more information and to register for the walking program, cholesterol screenings and smoking cessation program go to Wellness Works.
]]>The following employees have moved to new positions:
The following employees have retired or submitted notice of retirement:
The following employees have resigned or submitted notice of resignation:
In this program, you will learn about the various ways by which you can purchase products and services, and how and why different types of purchases are handled differently at IUP. Find out how and why laws, policies, prohibited contracts, dollar limits, emergency contracts, conflicts of interest, and ethical concerns affect purchasing actions. You will also become familiar with the Right to Know law and its implications for IUP.
To register, please contact Ms. Kathleen Manion at kmanion@iup.edu.
]]>To register for the vaccine, visit the PEBTF State Employee Seasonal Flu Vaccination Program website. This link also contains information about the influenza vaccine that you should read before registering. The website is self-explanatory, but here are a few tips:
Once you have registered you will receive a confirmation e-mail from the Department of Health. It is recommended that you retain this e-mail as confirmation that you have registered to receive the vaccine. By mid-October, employees who registered on line will receive a Web link via e-mail from the Department of Health to obtain their consent form. This consent form will need to be printed and taken with you to receive your flu vaccine.
All plans are contingent upon availability and timely delivery of the vaccine. The vaccinations are anticipated to be administered between October 14 through mid-November 2009. The date and time of the flu clinics will be announced once the vaccine is received. Individual appointments will not be scheduled. Employees will be allowed time off without charging of leave to receive vaccinations.
]]>The program will cover:
Time will be allowed for Q&A.
Please plan to attend this program on Thursday, November 5, 2009, from 9:00 to 10:30 a.m. in the HUB Monongahela Room. To register, please contact Ms. Kathleen Manion at kmanion@iup.edu.
]]>New FERPA regulations were passed in January 2009. One of the aspects of these new regulations has to do with keeping our campuses, our students, our faculty, and our employees safe. In addition, IUP launched a new electronic Student Record Release Authorization in Fall 2009. This provides an electronic means (URSA) by which our students may (but are not required to) allow access to their educational records to third parties (parents, spouse, etc.). Basic FERPA information will also be covered, but the emphasis will be on the new regulations and IUP's new electronic Student Record Release Authorization.
To register, please contact Ms. Kathleen Manion at kmanion@iup.edu.
]]>Sexual harassment is a form of discrimination under Title VII of the Civil Rights Act. It is illegal and it creates an unproductive, unpleasant environment for work or study. In this program, you will learn about IUP’s policy on sexual harassment, what sexual harassment is and is not, and the processes that exist for addressing concerns.
If you have not attended training on Sexual Harassment in the last two years, you should plan to attend the training in 101 Stabley. To register, please contact Kathleen Manion at kmanion@iup.edu.
]]>This program will address search procedures, position authorization, job posting, candidate evaluation, interviewing, the time frame for filling positions, and employment diversity. Time will be allowed for Q&A.
This program is being presented by Mrs. Debbie Wardo, faculty/administrative employment manager in the Office of Human Resources, Mr. Jimmy Myers, director of Social Equity and Civic Engagement, and Mrs. Amy Cook, executive assistant to the associate vice president for Academic Administration.
If you are interested in attending this program on Wednesday, September 30, 2009, from 1:30 to 2:30 p.m. in the HUB Monongahela Room, please contact Ms. Kathleen Manion at kmanion@iup.edu.
]]>Sexual harassment is a form of discrimination under Title VII of the Civil Rights Act. It is illegal and it creates an unproductive, unpleasant environment for work or study. This program will cover IUP’s policy on sexual harassment, what sexual harassment is and is not, and your responsibility to prevent sexual harassment and address complaints in a timely manner.
If you are a manager or supervisor who has not attended training on Sexual Harassment in the past two years, please plan to attend this training on Wednesday, September 23, 2009, from 9:00 to 10:30 a.m. in 101 Stabley. To register, contact Kathleen Manion at kmanion@iup.edu.
]]>Because some IUP employees may be unfamiliar with ESS and because two new features were recently made available in the program, the Office of Human Resources and IT Services have teamed up to offer informational sessions that instruct employees on how to log in to ESS and how to navigate and make permitted changes. The upcoming sessions are scheduled as follows:
Joanne Kuta of IT Services and Kathleen Manion of Human Resources will cofacilitate these sessions.
To register, please contact Kathleen Manion at kmanion@iup.edu. Please mention the session that you would like to attend.
Don’t wait any longer to find out about ESS! It’s convenient, it’s useful, and it’s available to you!
Registration will begin after 4:00 p.m. on August 24 through September 11, 2009. If you want to be guaranteed a free flu vaccine this year it is very important that you register. Due to the heightened awareness of the flu season this year, we do not anticipate having vaccine available for employees who do not register.
An on-line secure registration website has been created by the Department of Health. This website will provide general information about influenza vaccine, frequently asked questions, and registration. Register at Seasonal Flu Vaccine Registration 2009.
This link also contains information about the influenza vaccine that you should read before registering. The website is self-explanatory, but here are a few tips:
By mid-October, employees who registered on line will receive a Web link via e-mail from the Department of Health to obtain their consent form. This consent form will need to be printed and taken with you to receive your flu vaccine.
All plans are contingent upon availability and timely delivery of the vaccine. The vaccinations are anticipated to be administered from October 14 through mid-November 2009. The date and time of the flu clinics will be announced once the vaccine is received. Individual appointments will not be scheduled. Employees will be allowed time off without charging of leave to receive vaccinations.
]]>The Center for Health and Well-Being is closely tracking the information provided by the World Health Organization (WHO), the Centers for Disease Control (CDC), and the Pennsylvania Department of Health (Pa DOH). Updated information is available at the Health Service website. The illness is currently peaking in the southern hemisphere and waning in the United States. However, public health officials predict that the virus will return in the early fall with H1N1 influenza cases occurring as early as late September or early October in the United States. The risk of seasonal flu, the flu that is most common in late fall and winter, remains unchanged.
H1N1 flu is much more likely to occur in individuals between 5 and 25 years old than in any other age group, thus college campuses are more likely to see high numbers of cases. Because this is a disease that is occurring widely and is highly contagious, public health recommendations are aimed at reducing the burden of the disease and minimizing its spread.
Although you may be familiar with the seasonal flu, the H1N1 virus is a different strain of influenza. It is possible to contract both the seasonal flu and H1N1 flu since exposure to one does not give immunity to the other. Given the age of most employees at IUP, it is much more likely that an employee will contract seasonal flu than H1N1. Of course, the school-age children of employees will be susceptible to both H1N1 and seasonal flu.
The most effective strategies for preventing the transmission of flu viruses are personal prevention through hand-washing and cough/cold etiquette, other non-pharmacological interventions (NPIs), and obtaining the seasonal flu shot. Social distancing, or the exclusion of ill individuals from public, school, and group activities, is currently recommended as the most important intervention.
Given the contagious nature of the illness and the self-isolation protocols, it is essential to prepare for the possibility of significant absences. The following information has been prepared to assist employees and supervisors during this flu season:
In the event that H1N1 influenza affects IUP, it is imperative that supervisors and managers exercise judgment and discretion in applying appropriate leave policies to unique situations and to seek guidance from the Office of Human Resources when appropriate. Please review the following information, which is intended to assist you in ensuring that all necessary job duties are performed while making reasonable efforts to enable employees to care for themselves and ill family members and also to safeguard the health of your employees.
If guidance on the H1N1 influenza from federal and state agencies changes, additional information will be communicated to the university community at that time. If you have any health-related questions, please contact Scott Gibson, director, Health Service, at Scott.Gibson@iup.edu. If you have any questions regarding work related matters, please contact Diane Donahue, Employee Relations director, at Diane.Donahue@iup.edu.
This information was sent electronically to all university employees on Monday, August 24, 2009, from Helen Kennedy, associate vice president for Human Resources.]]>Information on how to register will be sent via IUP e-mail on Monday, August 24, 2009. Pending availability the flu vaccine is expected to be administered sometime between October 14 and mid-November, 2009. Employees will be notified of the flu clinic dates and times via their IUP e-mail and IUP Daily. Please note that student employees are not eligible to receive a seasonal flu vaccination through this program. A separate flu clinic will be scheduled for students through the University Health Service.
Information for IUP students and staff on the H1N1 (Swine) flu vaccination will be communicated as it becomes available. Those with questions or concerns about the H1N1 flu are encouraged to speak to their health care provider or to contact the University Health Service at IUP’s Center for Health and Well-Being: 724-357-2550.
]]>
Yvonne Dougherty, clerk typist in Computer Science, July 30
Eric Parks, from system analyst to senior systems analyst in IT Services, July 20
Janice Shellenbarger, from Advising and Testing to administrative assistant in the Career Development Center, August 10
Duane Ponko, Accounting, May 22
Karen Anthony, Northpointe, July 31
Sharon Soltis, Custodial Services, July 31
Allanna Ferrari, Athletics, June 30
Patrick Marshall, Grounds, July 2
Karen Wolff, College of Education and Educational Technology, August 7
]]>Do you have questions about taking the Healthy U on-line pledge or completing the Wellness Profile? Do you what to know how your earn Healthy U points by getting a dental, vision, or hearing exam? Do you workout on a regular basis and want to know if your workouts qualify for Healthy U points? Are you interested in participating in lifestyle improvement programs and educational programs offered at Indiana Regional Medical Center? If you answered yes to one or all of these questions, visit the IUP’s Healthy U Program website for more information.
]]>Handbooks will be sent to employees’ home addresses in September 2009.
]]>
If your normal work schedule includes Saturday, August 15 and/or Sunday, August 16, 2009, you should begin working your fall schedule on those days.
AFSCME employees who wish to work an Alternate Work Schedule during the 2009 Fall semester, please refer to the AFSCME Alternate Work Schedule memo, dated July 17, 2009.
]]>
Because some IUP employees may be unfamiliar with ESS and because two new features were recently made available in the program, the Office of Human Resources and IT Services have teamed up to offer informational sessions that instruct employees on how to log in to ESS and how to navigate and make permitted changes. The first two of these sessions are scheduled as follows:
Joanne Kuta of IT Services and Kathleen Manion of Human Resources will cofacilitate these sessions.
Several more programs will be offered this Fall, including sessions for maintenance and custodial services personnel. Information regarding future sessions will be announced at a later date.
To register, please contact Kathleen Manion at kmanion@iup.edu. Please mention the session that you would like to attend.
Don’t wait any longer to find out about ESS! It’s convenient, it’s useful, and it’s available to you!
]]>Coaches who participated in Phase 2 will pay 1 percent of gross salary. Coaches who did not participate in Phase 2 will pay 2 percent of gross salary.
Faculty, managers, SPFPA, and OPEIU participants in Phase 3 will pay the lowest health care contribution of 15 percent of group premium from July 1, 2010, to June 30, 2011. Nonparticipants will pay the highest health care contribuion of 25 percent of the group premiums from July 1, 2010, to June 30, 2011. Coaches who do not participate in Phase 3 will pay 3 percent of gross salary. Coaches who do participate in Phase 3 will pay 1.5 percent of gross salary.
AFSCME, SCUPA, and PSSU — New health care contributions go into effect on the July 31, 2009, pay. AFSCME, SCUPA, and PSSU employees who took the Get Healthy Health Assessment in April 2009 and who participated in an appropriate program in fiscal year 2008–2009, will pay the lowest health care contribution of 1 percent of gross salary. Employees that did not complete the Health Assessment and/or did not participate in an appropriate program will pay 2 percent of gross salary. Health status letters are expected to be sent to all participants in August/September 2009. To earn ongoing waivers, all At Risk and Chronic members must participate in a telephonic program.
]]>Appeal instructions are available at the PEBTF website.
]]>Human Resources must receive the signed alternate work schedule request form by Friday, July 31, 2009, for it to be considered.
]]>During the eleven-month time frame from July 1, 2009, through May 31, 2010, you and your covered spouse/same-sex domestic partner need to accumulate a minimum of seventy (70) points each to qualify for the lowest health care contribution from July 1, 2010, through June 30, 2011.
In Phase 3, there are only two required activities—taking the on-line pledge and completing a wellness profile. The on-line pledge must be completed before any points can be earned, and thirty (30) points will be awarded for completing the wellness profile. After completing these two requirements, participants can choose from a wide variety of other activities and programs with which to earn their remaining forty (40) points. These activities and programs include preventative exams, on-line condition management and lifestyle improvement programs, wellness coaching programs through Blues on Call, and campus activities created by IUP’s Campus Wellness Committee. Further details on these programs will be forthcoming.
]]>
Per Mr. Gary Dent, vice chancellor for Human Resources and Labor Relations, this is to confirm that IUP employees will continue to be paid on their regular schedule unless otherwise notified.
]]>Created by the IUP Office of Human Resources to comply with PASSHE Board of Governor’s Policy 2009-01, the policy incorporates a background investigation into the university’s hiring procedures for all new employees, volunteers, and individuals who work with summer camps. The Background Investigation Policy can be found on the Policies page of the Human Resources website.
If you have any questions, please call the Office of Human Resources at 724-357-2431.
]]>Tentatively, on Friday, June 26, 2009, the Office of Human Resources, Employment, Classifications, and the main Receptionist area, located in G1 Sutton Hall, will be relocating to G8 Sutton Hall. The Human Resources employment bulletin boards, currently located outside of G1 Sutton Hall, will be moved to the area outside of G2A.
Please call 724-357-2431 if you need additional information regarding the relocation of the Office of Human Resources.
]]>Wondering if your portfolio is steadily positioned to weather the inevitable ups and downs of the financial markets? Now more than ever is the time to take advantage of TIAA-CREF Advice and Planning Services, where individual consultants evaluate your investments to help you stay on track toward your financial goals now and into the future.
To schedule an appointment, please call TIAA-CREF at (800) 732-8353, Monday through Friday, from 9:00 a.m. to 8:00 p.m. (ET) or go to TIAA-CREF and click on the "Meetings and Counseling" link under the "Services" tab.
]]>
According to the legal document, the Pennsylvania State System of Higher Education has rescinded the September 8, 2008, policy prohibiting bargaining unit employees from smoking in outdoor areas of the campuses. For more information on the decision and other smoking related resources, please see the Smoking Policy page on the Human Resources website.
]]>To ensure proper payroll administration, it is imperative that the Payroll Office has every employee’s work schedule accurately recorded. The standard work schedule for office employees is 8:00 a.m. to 4:30 p.m. (0800 to 1630). If a non-AFSCME employee would like to change their work schedule this summer to leave at 4:00 p.m. (1600), the Summer Hours Non-AFSCME 2009 form must be completed and returned to the Office of Human Resources. To aid in a smooth transition of summer hours, please return the form by Friday, April 24, 2009. NOTE: AFSCME employees and supervisors have received a memorandum regarding the Alternate Work Schedule for the 2009 summer work schedule. The AFSCME Alternate Work Schedule form was to be completed and submitted to the Office of Human Resources by April 1, 2009.
This is a voluntary summer work schedule for those employees who, with the approval of their supervisors, choose to work an alternate schedule during the summer months. Employees may choose to work from 8:00 a.m. to 4:00 p.m. (0800 to 1600) with a half-hour lunch between 12 noon and 1:00 p.m. (1200 and 1300) and regularly scheduled breaks. Employees who do not wish to change their present schedules may maintain the 8:00 a.m. to 4:30 p.m. (0800 to 1630) work schedule with a one-hour lunch period and regularly scheduled breaks. Offices designated to remain open until 5:00 p.m. (1700) must provide coverage until 5:00 p.m. (1700).
Some areas are exempt from the voluntary work schedule due to the nature of the work. Employees who work in those exempt areas will not be able to participate in the voluntary summer work schedule. Exempt areas are listed in the Guidelines for Summer Business Hours, Section 5, (b).
The Office of Human Resources will be happy to answer questions about the voluntary summer work schedule and the change in the official university business hours. Please contact Ms. Diane Donahue at D.L.Donahue@iup.edu or at 724-357-2431 if you have any questions or need further information.
]]>All changes made during Open Enrollment will be effective July 1, 2009. Further information will be sent to all eligible employees via email and will be posted on the IUP Benefits website.
]]>Phoning Blues On Call connects you to a specially trained health coach who will help you with any health care matter that concerns you. Your Blues On Call health coach is available at any time of the day or night to answer your calls. In addition, a Blues On Call health coach may contact you to offer individually-tailored services, no matter what your risk level. Participation in the Blues ON Call Program is completely voluntary and completely confidential. For more information, see the Blues On Call Brochure.
]]>Employees and covered spouses enrolled in a PEBTF Medical Plan or Supplemental Benefits only must take the annual Health Assessment and must participate in an appropriate Get Healthy Program to earn the health care contribution waiver from July 1, 2009, through June 30, 2010. The health care contribution increases to 2 percent of your annual gross base salary on July 1, 2009. You can save half the cost of your annual health care contribution and pay only 1 percent of your annual gross base salary by taking the Health Assessment and participating in the Get Healthy Program. This is your only chance to take the annual Health Assessment in 2009.
A tutorial is available to assist you in completing the Health Assessment. The Health Assessment will be available from April 1 through April 21, 2009. Important: Do not attempt to take the Health Assessment prior to April 1.
Once you have finished the Health Assessment and clicked on the Submit button, you will receive a “Health Assessment Results” report. It is recommended that you print this report as confirmation that you have completed the Health Assessment.
You are strongly encouraged to take the Health Assessment on line. Paper Health Assessments can be obtained by calling 800-456-9497 by April 7, 2009. If you opt to use the paper Health Assessment, you must complete and return it so that it is received no later than April 21, 2009. Paper Health Assessments received after April 21 will not be considered.
Questions regarding the Get Healthy Program should be directed to the PEBTF at 800-522-7279, active member option 4, Get Healthy option 1.
]]>New counseling dates will be announced at a later date.
]]>Human Resources must receive the signed alternate work schedule request form by Wednesday, April 1, 2009, for it to be considered.
]]>For further information, please see the PNC flyer.
This special on-site event is one more benefit of the PNC WorkPlace Banking. For further information on PNC WorkPlace Banking, stop by the PNC IUP Campus Branch located in the HUB.
]]>The State Employee Assistance Program (SEAP) is a free assessment and referral service that is designed to assist Commonwealth employees and their family members in resolving a wide variety of personal problems that may lead to deteriorating employee job performance. SEAP provides the education, information, intervention, and treatment necessary to maintain a healthy and productive workforce. Learn about the services that SEAP offers and how SEAP can support you and your employees.
If you are interested in attending, please contact Kathleen Manion at kmanion@iup.edu.
]]>The program will cover:
Time will be allowed for Q&A.
If you are interested in attending, please e-mail Ms. Manion at kmanion@iup.edu.
]]>You’ll learn about the various ways by which you can purchase products and services, and how and why different types of purchases are handled differently. You’ll find out how and why laws, policies, and ethical concerns affect purchasing actions. And you’ll learn about prohibited contracts, dollar limits, emergency contracts, conflicts of interest, and more.
In addition to the basics, you’ll learn how to use the new Smart Track order tracking system. You’lll also learn how the recently enacted Right to Know law opens certain purchasing records to public view.
It’s a golden opportunity to learn everything you need to know about purchasing at IUP and to get your questions answered.
If you are interested in attending, please e-mail Kathleen Manion at kmanion@iup.edu.
]]>Sexual harassment is a form of discrimination under Title VII of the Civil Rights Act. It is illegal and it creates an unproductive, unpleasant environment for work or study. In this program, you will learn about IUP’s policy on sexual harassment, what sexual harassment is and is not, and the processes that exist for addressing concerns.
If you are interested in attending the training in 101 Stabley, please contact Kathleen Manion at kmanion@iup.edu.
]]>This program will cover:
If you are interested in attending, please e-mail Kathleen Manion at kmanion@iup.edu.
]]>Sexual harassment is a form of discrimination under Title VII of the Civil Rights Act. It is illegal and it creates an unproductive, unpleasant environment for work or study. In this program, you will learn about IUP’s policy on sexual harassment, what sexual harassment is and is not, and your responsibility to prevent sexual harassment and address complaints in a timely manner.
If you are a manager or supervisor interested in attending this training on Monday, March 2, 2009 from 11:00 to 12:00 in 101 Stabley, please e-mail Kathleen Manion at kmanion@iup.edu.
]]>There is an important distinction between the decision to cancel classes and the decision to close the university. When classes are cancelled, staff, managers, administrators and faculty whose responsibilities lie outside the classroom are expected to report to work. Employees choosing not to report to work when classes are cancelled will be charged paid leave time, either annual, personal leave, or leave without pay, and must submit a leave slip to the Payroll office.
The president has the authority to close the university. The decision to close the university will be made only under the most extreme circumstances. If the decision is made to close the university, only employees whose jobs are classified as “essential” will be required to report to work.
In the event of cancellation of classes or events, or closure of the university, a brief notification will be provided via the television and radio stations listed below. For more detailed information, employees should go to the IUP website or call 724-357-7538.
Employees registered for Reverse 911 will receive a brief message on their cell phone.
Announcements will be made only if the university’s regular operation is disrupted. Announcements will not be made saying the university is open.
The university’s Inclement Weather Policy and Procedures is available under Human Resources Policies.
]]>On Wednesday, February 25, 2009, Ms. Alicia Pearce, RN, and Ms. Jennifer Howlett of the Visiting Nurse Association will join us to present an informational program that will identify the resources within a typical community that can provide assistance to your aging loved ones. So whether your loved ones live in the Indiana area or in another part of the country, this program will be helpful to you. You will learn about the resources that exist, the criteria that may determine eligibility, what questions to ask, and what you need to know relative to quality, cost, safety, security, and services offered.
Please plan to join us for lunch at the Foster Dining Hall, Oak Room A, from noon to 1:00 p.m. to learn more about how you can assist your loved ones in getting the help and quality care they need and deserve.
You may either purchase a lunch or bring your own. If you are going to buy your lunch at the Oak Room, however, please plan to arrive by 11:45 a.m. The program will begin promptly at noon.
Please send an e-mail to Kathleen Manion at kmanion@iup.edu by Friday, February 21, in order to reserve a seat.
]]>You are reminded that Request for Leave Forms for annual, personal, and sick leave are to be completed, approved, and sent to the Payroll Office in Sutton Hall for all absences. Accurate time and attendance records are maintained in the Human Capital Management (SAP) system. Questions regarding leave administration and approval may be directed to Ms. Diane Donahue, Employee Relations Director, at 724-357-2689.
]]>If you did not attend an information session in the Fall, please mark your calendar today and register to attend this fifth and FINAL session. Don’t miss out on this one last chance to learn about the new performance evaluation process.
Date: Tuesday, February 3, 2009
Time: 9:00 to 11:00 am
Place: 101 Stabley Library
Presenter: Diane Donahue, Employee Relations Director
To register, please reply to Kathleen Manion at kmanion@iup.edu on or before Friday, January 30.
]]>The following holiday schedule will be in effect for the calendar year 2009:
| Day | Date | Holiday |
|---|---|---|
| Thursday | January 1, 2009 | New Year’s Day |
| Monday | January 19, 2009 | Dr. Martin Luther King, Jr. Day* |
| Monday | May 25, 2009 | Memorial Day |
| Friday | July 3, 2009 | Independence Day |
| Monday | September 7, 2009 | Labor Day |
| Thursday | November 26, 2009 | Thanksgiving Day |
| Friday | November 27, 2009 | Day after Thanksgiving† |
| Thursday | December 24, 2009 | Compensatory for Presidents’ Day |
| Friday | December 25, 2009 | Christmas Day |
| Wednesday | December 30, 2009 | Compensatory for Columbus Day |
| Thursday | December 31, 2009 | Compensatory for Veterans’ Day |
*Dr. Martin Luther King, Jr. Holiday is treated as a major holiday for all employees in 2009
†Holiday for AFSCME and PSSU employees only
December 24, 30, and 31, 2009, are compensatory holidays rescheduled as noted above. Employees who have been in active status since February 16, 2009 (President’s Day Holiday), should not be working on these days. Employees hired after February 16 will not have earned all compensatory holidays and may work or take earned annual, personal, or documented compensatory leave.
The university will be open on December 28 and 29, 2009. Campus Police, Power Plant, and Post Office employees are required to work on these days. All other employees are encouraged to take earned annual, personal, or documented compensatory leave for these days. Sick leave will not be approved unless accompanied by a physician’s statement. Although the university is open, supervisors are encouraged to approve leave during this period.
If you have any questions, please contact the Office of Human Resources at 724-357-2431.
]]>Indiana University of Pennsylvania is committed to the safety and security of its students, faculty, staff, and visitors. Therefore, the decision as to whether university classes or programs and events will be held during periods of adverse weather conditions is based on the overall concern for the university community. Because of the university's residential nature, the university will remain open in all cases, and classes and events will continue as scheduled if at all possible during periods of inclement weather.
Should adverse weather conditions arise or be anticipated that would make it inadvisable to conduct classes or events on a given day, the president may, at his or her discretion, cancel classes or events. In the event of cancellation of classes or events, notification will be provided to the following:
The university's Inclement Weather Policy and Procedures is available under Human Resources Policies.
Questions regarding the university's Inclement Weather Policy may be directed to the Office of Human Resources, Sutton Hall, Room G1, IUP.
Policy implemented March 6, 1995; revised October 16, 2000; revised September 4, 2007.
]]>Further details and instructions on completing the requirements are available on the PASSHE website under Healthy U, PASSHE Health Care Management Program.
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Time will be allowed for Q & A.
Alicia Pearce, R.N., and Jennifer Howlett, M.S.W., both of VNA, will present the program.
All IUP employees are invited to attend. The program will be held in the Foster Dining Hall, Oak Room A. The presentation will begin at noon and end by 1:00 p.m. Registrants who wish to purchase a lunch in the Oak Room should plan to arrive by 11:45 a.m. so that they have time to purchase their lunch and be ready for the presentation to start at noon. Others may wish to bring their lunch.
Supervisors should encourage interested employees to attend.
To register, please contact Kathleen Manion at kmanion@iup.edu no later than Friday, November 7.
]]>Informational sessions are being offered to introduce supervisors to the new evaluation process. All supervisors of AFSCME, PSSU, SPFPA, and OPEIU employees must attend one of the four sessions offered this semester. The session schedule is as follows:
To register for a program, please send an e-mail to Kathleen Manion, Human Resources manager, at kmanion@iup.edu.
]]>Sexual harassment is a form of discrimination under Title VII of the Civil Rights Act. It is illegal, and it creates an unproductive, unpleasant environment for work or study.
In this program, you will learn about IUP's policy on sexual harassment, what sexual harassment is and is not, and the processes that exist for addressing concerns.
]]>Time will be allowed for Q&A.
Classification and training manager Kathleen Manion will present this program. All employees are welcome and encouraged to attend.
Managers, supervisors, and chairpersons—please encourage your staff members to attend.
To register, please reply by e-mail to kmanion@iup.edu on or before Monday, November 3.
]]>| Day | Date | Holiday |
|---|---|---|
| Tuesday | January 1, 2008 | New Year’s Day |
| Monday | January 21, 2008 | Dr. Martin Luther King Jr. Day |
| Monday | May 26, 2008 | Memorial Day |
| Friday | July 4, 2008 | Independence Day |
| Monday | September 1, 2008 | Labor Day |
| Thursday | November 27, 2008 | Thanksgiving Day |
| Friday | November 28, 2008 | Day after Thanksgiving* |
| Wednesday | December 24, 2008 | Compensatory for President’s Day |
| Thursday | December 25, 2008 | Christmas Day |
| Friday | December 26, 2008 | Compensatory for Columbus Day |
| Wednesday | December 31, 2008 | Compensatory for Veterans’ Day |
*Holiday for AFSCME and PSSU employees only.
December 24, 26, and 31, 2008 are compensatory holidays rescheduled as noted above. Employees who have been in active status since February 18, 2008 (President’s Day Minor Holiday) should not be working on these days. Employees hired after February 18 will not have earned all compensatory holidays for 2008 and may work or take earned annual, personal or documented compensatory leave. January 1, 2009 is a major holiday for 2009.
The university will be open on December 29 and 30, 2008 and January 2, 2009. All employees are encouraged to take earned annual, personal or documented compensatory leave for these days. Campus Police, Power Plant and Post Office employees are required to work on these days. Sick leave will not be approved unless accompanied by a physician’s statement. Although the university is open, supervisors are encouraged to approve leave during this period.
If you have any questions, please contact the Office of Human Resources at 724-357-2431.
]]>Based upon the enactment of the Act, PASSHE has taken the position that smoking, as defined by the statute, is prohibited on the entire campus of each of the 14 university campuses (including regional campuses) and at the Dixon University Center. This means that smoking is not permitted anywhere on campus, both indoor and outdoor, on any of the 14 State System universities.
Upon receiving the information from the Office of the Chancellor, President Atwater quickly informed the university community of the State System’s policy on smoking and indicated that additional information would be forthcoming. The purpose of this message is to provide additional information regarding the Pennsylvania Clean Indoor Air Act, identify resources for individuals who may wish to transition to a tobacco-free life style, and to provide information to employees of their health care benefits related to tobacco cessation.
Information regarding the Pennsylvania Clean Indoor Air Act can be obtained from the Pennsylvania Department of Health or by calling the Clean Indoor Air Helpline at 1-877-835-9535.
Smoking cessation programs are available at the Open Door (724-465-2605) and IUP’s Alcohol, Tobacco and Other Drugs program in the Center for Health and Well-Being (724-357-1265). Employee information regarding health care coverage and smoking cessation programs, as well as an updated policy on smoking, will be available shortly on the Human Resources website.
Should you have any questions, please contact Helen Kennedy at 724-357-4874 or via e-mail at hkennedy@iup.edu.
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Should adverse weather conditions arise or be anticipated that would make it inadvisable to conduct classes or events on a given day, the president may, at his or her discretion, cancel classes or events. In the event of cancellation of classes or events, notification will be provided to the following:
The IUP Information Line operates 24 hours a day. Please do not call IUP Public Safety during severe weather.
Announcements will be made only if the university’s regular operation is disrupted. Announcements will not be made saying the university is open.
Questions regarding the university’s Inclement Weather Policy may be directed to the Office of Human Resources. Policy implemented March 6, 1995; revised October 16, 2000; revised September 4, 2007.
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