All student employee hours must be entered in the Banner system by midnight on Thursday, November 19, 2009.
Please allow students to estimate hours worked for Friday, November 20, 2009.
Supervisors must approve their student’s hours worked by 10:00 a.m. on Friday, November 20, 2009.
Student hours not entered and approved by the above times and date will not be paid on the pay date, December 4, 2009. The hours will instead be paid on December 18, 2009.
You can find updated student forms and other important student payroll information at the Payroll Services.
]]>Student employees earning less than $12,000 in a calendar year may apply for exemption from the Local Services Tax for year 2010. To apply for exemption, complete the Local Services Tax Exemption Certificate located at the Payroll Services website. Bring the completed Local Services Tax Exemption Certificate and a copy of your last year’s W-2 or a copy of your most recent pay statement to Payroll Services, G-11, Sutton Hall, 1011 South Drive, IUP, Indiana, Pennsylvania, 15705. If you are unable to deliver the paper work in person, you may mail it to the address above. To ensure the Local Services Tax is not deducted from your paycheck in year 2010, all documents need completed and received in the Payroll Services Office by December 18, 2009.
The Student Payroll Office will forward the Local Services Tax Exemption Certificate along with your documentation (last years W2 or your most recent pay statement) to the local tax office.
For more detailed information concerning the Local Services Tax, go to the Department of Community and Economic Development website.
]]>Please share this information with your students. It is your responsibility to keep your students updated on any changes that could affect them receiving their pay on time.
All student employee hours must be entered in the Banner system by midnight on Thursday, October 8, 2009.
Supervisors must approve their student’s hours worked by 10:00 a.m. on Friday, October 9, 2009.
Please allow students to estimate hours worked for Friday, October 9, 2009.
Student hours not entered and approved by the above times and date will not be paid on the pay date of October 23, 2009. The hours will be paid on November 6, 2009.
]]>The first pay date for Academic Year 2009-2010:
20-pay option faculty - September 25, 2009
26-pay option faculty - September 25, 2009
There is no paycheck for nine-month faculty (20 or 26-pay option) on September 11, 2009
Final pay date for Academic Year 2009-2010:
20-pay option faculty - June 18, 2010
26-pay option faculty - September 10, 2010
To be paid on September 25, 2009, all profile sheets must be submitted to Payroll Services Office by noon on Tuesday, September 8, 2009.
If you currently have student employees who will be continuing employment in the Fall, please have the student employees complete a new profile sheet and submit it to Payroll Services as soon as possible. Encourage them to sign up early to prevent them from having them waiting in a line and to assure their September 25 paycheck will not be delayed.
]]>All student employees and their supervisors should keep this in mind when reviewing earning statements or reports for paydate August 14, 2009. Four days of salary will be paid at the old rate and six days will be paid at the new rate.
]]>The pay you are receiving on paydate July 17, 2009, will reflect a partial new biweekly. The salary for this pay period will be dependent on your work schedule. The new biweekly rate will not be reflected until paydate July 31, 2009. If you would like to know what the new rate will be, you are encouraged to use ESS (Employee Self- Service).
If you are a first-time ESS user, you will find helpful step-by-step instructions in the Full User Guide, available at Human Resources. To log in and use ESS, go to Human Resources and click on “Employee Self-Service (ESS) Portal.” If you encounter any difficulties accessing ESS, please contact Human Resources at extension 7-2431.
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This is voluntary—it is not mandatory. In addition, you will have the option to revoke this election at any time.
If you elect the paperless pay statement, your pay statement will be available electronically through Employee Self Service (ESS). If you are a first-time ESS user, you will find helpful step-by-step instructions in the “Full User Guide,” available at the Human Resources website. To log in and use ESS, go to Human Resources and click on “Employee Self-Service (ESS) Portal” or select the Employee Self-Service Portal link. If you encounter any difficulties accessing ESS, please contact Human Resources at ext. 7-2431.
Questions concerning your pay statement should continue to be directed to Payroll Services at ext. 7-2510.
If you would like to have the Paperless Pay Statement, you can find it along with the direct deposit form under Faculty and Staff Forms on the Payroll Website.
]]>New withholding tables may reduce the amount of income tax withheld from your wages. The new tables, prescribed by the Department of the Treasury, reflect the Making Work Pay credit and other changes resulting from the American Recovery and Reinvestment Act of 2009.
You do not have to submit a Form W-4, Employee’s Withholding Allowance Certificate, to get the automatic withholding change. If you do not want to have your withholding reduced (because, for example, you have more than one job or you are married and your combined income places you in a higher tax bracket), you may want to file a new Form W-4 with your employer. You may claim fewer withholding allowances on line 5 or request additional amounts to be withheld on line 6.
For additional help, get IRS Publication 919, How Do I Adjust My Tax Withholding? Or visit the IRS website and use the “Withholding Calculator.”
]]>The 2008 W-2 forms have been mailed directly to all active and terminated Pennsylvania State System of Higher Education employees who had taxable wages in calendar year 2008. The forms were mailed to each employee’s most recent Mailing or Permanent Residence address on file in the Human Capital Management (HCM) system.
The 2008 W-2 form consists of four copies, each on a separate sheet of paper. Copy C of the W-2 form is for the employee’s own personal records, Copy B is for the employee’s Federal tax return, the first sheet of Copy 2 is for the employee’s State tax return, while the second sheet of Copy 2 is for the employee’s Local tax return. The 2008 W-2 form is an official tax document, and it should be retained by all active and terminated employees. The
Internal Revenue Service (IRS) requires employers to retain this document for four years.
2008 W-2 FORM HIGHLIGHTS
There have been no major changes to the information contained on the W-2 form. The following is a breakdown of each box on the form:
Retirement Plan Contributions (SERS, PSERS, or ARP)
Pre-Tax Benefit Programs
Payroll deductions covered under the Internal Revenue Code Section 125 for flexible spending account programs are also shown in this box. These include deductions for:
NOTE: Employee health insurance premiums and employee HCFSA contributions are grouped together and described as Flexible Spending Account (FLX SP AC) contributions in Box 14.
Employees should verify the Social Security Number, Name, and Address reported on the W-2 form, as this is the information that will be sent to the Social Security Administration (SSA) and the IRS. Any discrepancies in social security number and/or name should be reported immediately so we can notify the proper agencies. Please note, employee names should be the same in the HCM system as they are on the employee’s social security card for the employee to receive proper credit for the earnings reported in calendar year 2008.
]]>To be employed at IUP as a student worker, each student must have a social security number and provide the Payroll Services Office with completed paperwork mandated by the IRS and PASSHE.
To continue to work and receive compensation from IUP, you MUST provide the following documentation to the Payroll Services Office (G8 Sutton Hall)
If you have questions concerning the completion of these forms, please call 724-357-2510.
Your assistance in this issue will be greatly appreciated.
]]>Early Session: May 4, 2009–May 22, 2009; pay date: May 22, 2009
Summer 1: June 1, 2009–July 2, 2009; pay date: June 19, 2009
Summer 2: July 6, 2009–August 6, 2009; pay date: July 17, 2009
Please note the following:
A flat deduction of 25 percent of gross salary less retirement, if applicable, must be made from summer school payments and summer sabbatical payments.
Deductions will be made at the appropriate percentage rate.
No deduction from summer school will be taken for those employees on the twenty-pay option (including those who are using the percentage method for their deduction).
No deduction from summer school payments will be taken for those employees on the twenty-pay option.
IRS levies, court orders, etc. must be deducted accordingly from summer school payments.
Faculty employees will not have health plan employee contributions withheld from summer payments.
Final pay date for Academic Year 2008–2009:
The first pay date for Academic Year 2009–2010 will be September 25, 2009.
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